Submitting grades using GradesPlus

You can use GradesPlus to:

• Submit grades or marks to CASS
• Submit AVRs
• Add or remove Override grades
• Add or remove Exception grades
• Check the grade Submission statuses of students in a subject
• Check the Grade Distribution in a subject
• Download marks, grades and grade submission information for a subject in a spreadsheet

There is contextual help available in GradesPlus to help Subject Coordinators and Grade Faculty Administrators to resolve submission errors.

All subjects currently running in Session 5 and Spring Session 2024 will be moved to GradesPlus for grade submission. Check if your subject has GradesPlus available, or when it is scheduled to be available.

To submit an AVR in past subjects, check whether the subject will be ‘Using GradesPlus’ or ‘Needs Request’. If the session associated with your past subject qualifies for using GradesPlus, but GradesPlus is unavailable, request GradesPlus activation through ServiceConnect.

You can access GradesPlus from the course navigation menu located on the left-hand side of your Canvas site.

The GradesPlus page in Canvas displays the grade submission details for students in your subject. On this page you can:

1. Reorder the list by StudentID, Name, Final Mark, etc., by selecting the relevant header.
2. Use the search bar to find a specific student by Student ID or Name.
3. Filter the student list by Status (useful in large classes with a long list).
4. Download a summary of the current grade submission statuses.
5. View a graphical summary of the grade distribution in the subject.
6. See explanations of the Status messages and Exception Grades.
7. Refresh the information on the page to ensure it is accurate after changes.
8. Change the Exception Grade.
9. Review and Submit Grades.
10. Go directly to this help page for more information.

Table 1 describes the function of the icons at the top right of the GradesPlus page.

Icon	function	description
	Refresh data	Refresh the page to load any new data
	Download grades	Download marks, grades and grade submission information for the subject as a spreadsheet in .xlsx format
	Analytics	Display a bar chart of the grade distribution for the subject
	Help documentation	Access this help page from within GradesPlus
	Filters	Manage which students are displayed by their Status
	More Information	Explanation of Exception Grades and Statuses

To override a grade or mark for a student:

1. Enter a (numerical) mark in the ‘Final Mark’ column.
   After you enter a mark, you’ll see:
2. The grade associated with the mark.
3. A red asterisk* next to the mark/grade indicating that an override has been entered.

Your faculty or school will set a deadline for grades to be submitted for each teaching session. To meet this deadline, you may need to enter an exception grade (such as W, T, Q, etc) for a student if their results are pending or if the student has not completed a required task.

To add exception grades: 

1. Select the relevant students using their associated checkboxes.
2. Select the exception grade for the selected Students from the Change Exception Grade menu located in the bottom left corner of the page.
3. Select ‘Review and Submit Grades’ to save the changes.

Grades or marks can be approved and transferred to CASS multiple times before the final results are due. Check with your school administration team for the due dates for your subject.

To submit grades or marks:

1. Select students using the checkboxes.
2. Select the ‘Review and Submit Grades’ button.
3. Preview the summary of the grades that are ready to submit. Only students with valid marks will be submitted.
4. Select ‘Submit Grades’ to submit the selected grades for approval.
5. The Submission status will change to ‘Submitting’ (meanwhile these students cannot be selected).
6. Click the ‘Refresh data’ icon to update the Submission Status after a minute or two (it does not auto-update).
7. The Submission status will change to ‘Submitted’ when Grades or marks are submitted successfully for a student.

If there are any errors, they will be listed. Table 2 describes potential submission errors.

If you do not see ‘Ready to Submit’ in the Submission Status column for a student, this can be due to a variety of errors. GradesPlus automatically checks for errors and provides feedback to help you resolve the cause of an error before you submit grades for the student.

The following table summarises the causes of Student Status errors and what you can do about them.