Exam sub-sites have been created to provide subject coordinators with a protected environment to prepare online exams. It is recommended to use an exam sub-site when building your timed-LMS, live-invigilated, and AI-invigilated exams. However, if you have already started building your exam directly into the subject site, there is no need to move it at this stage.
- An exam sub-site is a protected site available to subject coordinators in Canvas and UTSOnline to prepare online exams securely.
- The exam sub-sites have no pre-existing staff access or information carried over from the main subject site, and only the subject coordinator has access.
- Subject coordinators can grant access to key roles involved in the preparation, quality assurance and administering of exam. To maintain exam security, it is recommended that access is limited to subject assessor and faculty admin.
- We recommend building your quiz in the exam sub-site before transferring it into the subject site.
Exams content should never be shared by email. Instead, please use Microsoft Teams or OneDrive if you need to share exam content outside of Canvas or UTSOnline with a subject assessor.
- Create questions in a question bank (Canvas), or question pool (UTSOnline).
- Add your questions to a quiz in the exams sub-site. Follow the instructions in the resources for adding questions to a UTSOnline quiz or adding questions to a Canvas quiz.
- When you are ready for the exam to be reviewed, g
- Ensure the exam is reviewed and approved by a subject assessor.
- Before transferring exam to main subject site, remove any roles on main subject site that are not essential for the exam period to maintain security of content (access can be re-added after the exam period).
- Use the instructions below for either Canvas or UTSOnline to transfer the quiz from the sub-site to the main subject site.
Navigate to the 'Tests, surveys and pools' section under 'Course tools' on the course navigation menu of your sub site, and select 'Tests'.
Select the arrow next to the quiz you want to transfer. Select 'Export' from the menu – the quiz content file will download to your computer.
Navigate to your subject site.
Select 'Tests, surveys, and pools' under the 'Course tools' tab of the course navigation menu.
Select 'Tests', then 'Import test'.
Upload the quiz content file from your computer, then select 'Submit'.
When the import is complete, the quiz will appear in your subject site.
Remember to adjust the quiz settings, and then publish the quiz when you are ready to make it available.
Select 'Settings' from the left hand course navigation menu of your subject site.
Select 'Import course content' from the right hand menu.
Select 'Copy a Canvas course' from the dropdown menu.
Enter the title of your exam sub site and select it when it appears in the menu. Click the option to ‘Select specific content’.
Select ‘Import’. The subject title will appear in the ‘Current jobs’ section. Click the ’Select content’ button.
Select the quiz you want to transfer under ‘Quizzes’, then click ‘Select content’. When the transfer is complete, the quiz will appear in the ‘Quizzes’ section of the subject site. Remember to adjust the quiz settings, and then publish the quiz when you are ready to make it available.
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