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Final exams may contain resources that students are permitted to use while sitting the exam. Different combinations of settings may be required depending on the resources permitted.
Only make changes to the settings specified below. Changes made to other settings may have an adverse effect on the exam and prevent it from running correctly. All other settings should be adjusted through Canvas.
Whitelist websites for ProctorU
The term ‘whitelisting’ refers to the process of enabling students to access specific websites that you’ve provisioned/allowed for the exam. Before you start, determine which is the most appropriate ‘Browser Tab’ setting in ProctorU.
- ALLOWED: Students are able to navigate to all web pages. You may need to enable this if students need to navigate and refer to multiple pages within the one website. Whitelisting is ‘optional.’
- RESTRICTED: Students will not be able to access any pages unless specifically whitelisted. You cannot whitelist a whole domain; you need to whitelist each specific URL the student can access (e.g. https://www.austlii.edu.au/au/nsw/ will NOT be accessible even if you whitelist https://www.austlii.edu.au/).
Access the ProctorU browser extension and select ‘Go to ProctorU’
You will need to be logged in to ProctorU before you are able to see the ‘Go to ProctorU’ link.
Once you’re in the ProctorU Platform, find your final exam and click ‘edit’.
Locate the ‘Whitelisted URLs’ field in the ‘Configuration’ section and enter the full URL for each webpage needed by students to complete the exam.
Tick the ‘Open on exam launch?’ button to automatically open the website when a student begins the exam (optional). Select the ‘Add URL’ to include all the other website links students will need access to for their exam.
Click the Trash icon to remove the relevant URL from the list. Click ‘Submit for review’ to save changes.
Whitelisting every URL needed for an exam may not be feasible. This is especially the case when:
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students are required to login to access library resources (e.g. journal articles)
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resources are split across numerous URLs (e.g. AustLII).
Instead, consider setting the Browser settings to ‘allowed.’ You can set clear expectations about what sites students should access during their exam by whitelisting any required websites and tick the option for these to ‘open on launch.’ This will ensure students are directed to the right web destination upon starting their exam.
Set up software access in ProctorU
To set up access to various software for your exam, you will need to check that the following settings have been applied. This will allow students to open other applications such as Microsoft Excel, Word and Powerpoint. Make sure that you are logged into ProctorU extension before making any changes to your exam.
Open the exam options in Canvas and check that the following ProctorU settings in your exam have been set up:
- ‘Window size allowed’ is set to ‘Resized’
- ‘Application Lost Focus’ is set to ‘Allowed.’
- Select the permitted applications from the following list
- Check that all the other settings are OK and then save and submit the changes
To permit applications that are not included on the list in the exam options, you will need to go to the ProctorU website and add an manual note in your ProctorU exam.
Click on your browser extension and click on ‘Go to ProctorU’ to access the ProctorU website.
Select the ‘pencil icon’ to open the Exam Options for your exam.
Add a note in the Additional Exam Notes, e.g. “Students are permitted to use MATLAB”
Then click ‘Submit for Review’.
You may need to allow ‘Browser tabs’ if students are allowed access to digital notes e.g. Office 365, EndNote, Google docs etc. Allowing browser tabs does mean that students have access to the world wide web. Students should be informed early on if this is not an option so that they can arrange alternative formats e.g. Notes downloaded as a PDF file.
‘Allow copy text and image’ if students need to copy their responses from other applications into Canvas. E.g. Excel calculations.
Set up ProctorU to prevent generative AI use
If you’re concerned about your students using generative AI tools (such as ChatGPT) during their online exams, here are some suggested settings within ProctorU provisions to limit its use:
- Set Browser Tabs to ‘Restricted’
- Set ‘Allow copy text and image’ to ‘Restricted’. Note: if you have resources or links that are whitelisted, then it may be best to ‘Allow’ this option
- Set ‘Application lost focus’ to ‘Restricted’
This will restrict students from accessing webpages during the online exam. If there are resources that you would like students to access during the exam, it is best to specify them through the Whitelist option. The ProctorU suggestions may not provide a definite solution, but will significantly reduce the use of generative AI during online exams.
Currently there are no methods to prevent students from using ChatGPT during online open-book exams, though we have suggestions on how you could manually evaulate submissions and to consider the long-term approaches to adapting your assessments.