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View, enter and manage marks for students in the Canvas Gradebook.
What’s in the Gradebook
Only marked assignments, marked discussions, marked quizzes, and marked surveys that have been published are included in the Gradebook. If an assignment is not visible in the Gradebook, check that it is Published.
In the Gradebook, you can choose to view all students at once or one student at a time. The default view in the Gradebook is all students at once. You can sort and display student names in the Student Name column and view individual students via the Individual View.
You can view marks as points, percentages, complete or incomplete, or letter grade.
Use the Gradebook
You can:
- Apply late submission policies
- Apply a final grade override
- Filter students by Sections or other criteria
- Use different colours to indicate late, missing, resubmitted, excused assignments
- View student IDs
To access the Gradebook for your Canvas course site, click on the Grades link in your Course Navigation Menu.
The top of the Gradebook includes global sorting options and settings you can use to organise your Gradebook [1], which will populate the selected student data [2] and assignment data [3].
These Canvas guides introduce you to the layout and features of the Gradebook in more detail:
- Use the Gradebook
- Sort and display student names or IDs (follow the instructions for ‘View Secondary Info’ to see student IDs)
- Filter columns by assignment groups, sections and modules
- Organise columns
- Apply a Late Submission policy
- Change the status of a submission
- Override a student’s final grade
Manage marks and visibility to students
The visibility of marks to students is managed via the grade posting policy feature. There are two grade posting policies, which can be applied at the Canvas course (subject) level or per assignment:
- Manual grade posting policy – marks are hidden from students until you manually post (i.e. unmute) them. This is the default grade posting policy at UTS.
- Automatic posting policy – marks are immediately visible to students as soon as they are entered in the gradebook, except for anonymous or moderated assignments.
Find student marks with filter views
Filtering lets you identify a group of students and their marks quickly without the distraction of other students in the Gradebook list. For example, you could use this to identify students from one class that have yet to have their assignments marked.
It’s possible to apply multiple conditions to a single named filter, which can quickly be switched on and off.
Conditions include filtering by:
- Student group, assignment group, module and/or section
- Status (Late, Missing, Resubmitted, Dropped or Excused)
- Submission (assignments that have unmarked submissions or only those with submissions)
- Grading period, start date and/or end dates
To create filters, first find the ‘Gradebook Filters’:
- In Canvas go to the Marks tab.
- Select the ‘Apply Filters’ button in the top left of Gradebook.
Once in the ‘Filters’ pop-up window, create a filter from the drop-down menu. Select specific filters based on: Sections, Assignment Groups, Student Groups, Status, Submissions, Start & End Date.
- Set the relevant conditions from the panel using the drop downs, Eg, student group.
- Select the ‘Apply conditions’ switch to filter the gradebook table.
- Name the filter in the text field and select ‘Save’.
- If you are creating more than one filter, after saving a button will appear below to allow you to create an additional filter.
Use the ‘Apply filter’ switch to turn on and off a filter whenever you want to use it.
Create and manage filter presets
The ‘Create and Manage Filter Presets’ tab on the pop-up sits above ‘Filters’ – this allows you to create and name a custom filter that can be saved as a preset.
A new ‘View options’ feature can be accessed by clicking on the right-hand-side cog symbol. This gives to the ability to show/hide: Notes, Unpublished Assignments, Hide Assignment Group Totals, Hide Total and Override Columns. Select ‘Apply Settings’ at the bottom of the page to save.
Manually post marks for an assignment
The default grade posting policy at UTS is the manual grade posting policy. This means that results are hidden from students until you are ready to post them.
To post marks, there must be at least one mark available.
Once you have marks available for an assignment, you can choose to:
- Post only marked items – make visible all currently entered results, or a selection of results, but keep future entries (e.g. results for late submissions) hidden until posted again. This is the recommended setting.
- Post all marks – make visible all current and future results (e.g. to allow results for any late submissions to be automatically visible to students after marking).
Students receive a notification each time marks are posted.
How to post only marked items (Recommended setting)
This will post all currently entered marks, but require future marks (e.g. for late submissions) to be manually posted again.
- Go to the relevant column, and open the Post Marks Tray.
- Click on the Post Marks link
- Select Marked
- Click on Post
- To release any late marks, repeat Steps 1-4
How to post all marks for an assignment
This will post all currently entered marks, and automatically make visible any future results as soon as they’re entered (e.g. for late submissions).
- Go to the relevant column, and open the Post Marks Tray.
- Click on the Post Marks link
- Select Everyone
- Click on Post
For more advanced options, have a look at the Canvas guides on selecting a grade posting policy and how to hide marks that were previously posted.
Explore Canvas guides to get the most from the Gradebook:
- Export results as a CSV file
- Send messages from the Gradebook (e.g. to students who have not submitted)
- Manage marking with icons and colours