Use Zoom in Canvas

Navigate to your Canvas subject site. If ‘Zoom’ is visible in the left hand subject navigation menu, proceed to the next step. If not, select ‘Settings’ from the bottom of the menu. Under the ‘Navigation’ tab, drag and drop the Zoom item from the bottom section of the menu, to the top section. Select ‘Save’.

‘Zoom’ now appears on the left-hand subject navigation menu – select it, then click ‘Authenticate’. Authenticating will link your UTS Zoom account to your Canvas subject. If you haven’t used Zoom before, there is no need to set up a new account as all UTS staff and students are automatically allocated one using your usual UTS log in credentials. However, you must ensure that you are logged into Zoom via the UTS portal for the Zoom-Canvas integration to function correctly.

Once your Zoom account has been linked with your Canvas course, you will see a dashboard with all of your scheduled Zoom meetings listed on your Canvas Zoom page. Select the tabs at the top of the page to view previous meetings, connect to your personal meeting room, and access any recordings you have previously made of your meetings.

To view meetings across all your subjects, including meetings created in the Zoom app, select ‘All My Zoom Meetings/Recordings’ (next to the blue Schedule a New Meeting button).

Click on the meeting ‘Topic’ name to view its details. From here you can select on ‘Edit this meeting’ at the bottom of the page.

Canvas does not show meetings created in the Zoom app by default. Meetings that you have created in the standalone Zoom app can be imported into the Canvas subject site by following these steps.

1. Select ‘Zoom’ from the left hand navigation menu of your Canvas subject site, then click on the ⋮ three-dot menu next to ‘Schedule a New Meeting’.
2. Click on ‘Import meeting’. A box will appear.
3. In the box, enter the Meeting ID of the meeting you want to import. Click ‘Import’. (You must be the host or a Zoom admin to import a meeting, otherwise an error message will pop up.)

Select ‘Zoom’ from the left hand navigation menu of your Canvas subject site, then select ‘Schedule a New Meeting’.

 Fill in the meeting details and options. Select ‘Save’ to schedule the meeting.

An item for the Zoom session will automatically appear in your Canvas calendar, and also on your account in the UTS Zoom portal. A calendar item will appear in the students’ Canvas accounts, and they will receive a Canvas notification containing details of the Zoom session. You may also email the session details and URL to students to ensure they receive the information.

Note: when using the Zoom integration, your invite to the session will be sent to all students in a subject. You cannot use the Zoom integrations for sections.  

The following instructions are for starting a scheduled Zoom meeting within your Canvas site. Students can also follow these steps to join your Zoom meeting. Alternatively, you can start your meeting using the instructions for starting a scheduled Zoom meeting as a host through the UTS Zoom portal.

• Navigate to the calendar in your main left hand Canvas navigation menu.
• Click the title of the Zoom session you want to start. Under the details section select ‘Click here to join Zoom meeting’.
• A new tab will open with a prompt to open or download the Zoom desktop client and start the meeting.

Be sure to enable Automatic Zoom Transcription so your recordings are always accessible.  

If using automatic Zoom recording, be sure to disable ‘join before host’ otherwise there might be multiple recording files of students just testing the link. 

Enabling the Zoom account setting ‘Embed passcode in shareable link for one-click access’ to reduce required clicks. Otherwise students will not be able to see the recording passcode.