Still need help?
Get in touch with the LX.lab team by logging a ticket via ServiceConnect. We'll be in touch shortly.
Log a ticketWant to provide feedback on this resource? Please log in first via the top nav menu.
Help your students succeed by making your subject accessible. Learn how to use Access – the UTS database for managing reasonable adjustment requests for student registered with the Accessibility Service.
Overview of the Access database
Access is the UTS database for managing reasonable adjustments for students registered with the Accessibility Service. In Access these are called accommodations.
As a Subject Coordinator you can use Access to:
- Review and approve requests for students
- View students with provisions in your subject
The most compatible browsers to use with Access are Google Chrome and Firefox.
Review and approve a request
Accessibility Consultants submit reasonable adjustment requests to Subject Coordinators on behalf of students through Access. This will trigger an email notification to let the Subject Coordinator know about the new request to review.
To review and approve a request:
- Log into Access with your UTS staff details
- Select Accommodation Letters from the navigation menu
- Select the name of the request (Note: all requests requiring an action will say REQUESTED after the title of the request)
- Review the details of the request
- Acknowledge/approve by selecting the yes or no checkbox under recipient signature. (Note: Some requests only require the Subject Coordinator to acknowledge the request as it has already been approved by the ALO and needs implementation)
- Add any comments, questions, or detailed feedback in the Comments section
- Type your name in the Your signature field to sign off (no need to add an electronic signature)
- The approved/acknowledged request will be sent back to the Accessibility Consultant who will liaise with the student.
- If necessary for the adjustment to be implemented, Subject Coordinators can discuss adjustments with tutors unless the Accessibility Consultant has explicitly said not to.
- Once an accommodation letter has been approved/acknowledged in Access, the status will change from REQUESTED to SIGNED
If the request is not approved, please provide detailed feedback or alternatives in the comments section so that the Accessibility Consultant can provide additional information and options to the student.
View adjustments for your subject
As a Subject Coordinator, in Access you can view students with reasonable adjustments in your subject when you need to approve/acknowledge the request.
- Select Units/Subjects from the navigation menu.
- Select the name of the subject that you wish to view .
- Refine the search results by using the filtering system and sort-by option. The default view is all students in your subject.
- Use the filter to view students with accommodations in your subject.
There might be some students in your subject that are registered with Accessibility Services and/or have approved adjustments that you do not have access to. Student information is only ever disclosed on a need-to-know basis.
Extension requests are not available in Access as they are requested as the need arises. Extension requests can come from Access or directly from the student depending on what the student feels comfortable with.